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VALENTINE, ONYEWUCHI
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Admin Officer 150 000
Job Type: Full-Time

Education

From 0 to 2009
UNIVERSITY OF NIGERIA NSUKKA
From 0 to 2009
UNIVERSITY OF NIGERIA NSUKKA
No added languages

Experience

ADMINISTRATIVE MANAGER
MAC MOURTZ (NIG) LTD
October 2010 - Present Day (6 years 6 months)

MAC MOURTZ (NIG.) LIMITED Oct 2010 to Date

Summary of Key Functions/Responsibilities

Admin Manager

1. Staff Management

1 Preparation of Contract Documents

2 All Admin Functions

3 All Correspondences in and out

4 Oversee the day to day activities of the Operations Department

5 Follow up on Existing Contracts/Jobs

7 Office Management

8 Liaise with Government Agencies

9 Equipment Maintenance

10 Staff Salaries/Allowance and Discipline

11 Policy Formulation/Review

12 Staff Training

ADMIN OFFICER/SECREARY
BROOKSTONE SCHOOL, PORT HARCOURT
February 2008 - September 2010 (2 years 8 months)

BROOKSTONE STONE SCHOOL Feb 2008 – Sept 2010

Summary of Key Functions/Responsibilities

Administrative Officer/Secretary

1. General Administration of the Director of Schools Office

2 Renew the current employee’s contracts

3 Interface with organizational heads providing services to the school e.g., NEPA, retainer hospital, internet services as well as pubic relations management

4 Oversee the Admission process for pupils each term and particularly, the beginning of each academic session

5 Immigration services for all students on excursion abroad

6 Co-ordinate and direct support services, ensuring support departments function appropriately and in accordance with the school policies

7 Hold regular minuted meetings with support staff.

8 Conduct annual appraisal of heads of departments of support services staff.

9 Premises Management. Regular inspection of School Facilities and Liaising with the Head of Primary/Director for maintenance and ensuring soundness of facilities, premises and buildings.

10 Responsible for all repairs, maintenance and supplies.

11 Ensure waste in the school premises is properly disposed of

12 Prepare administrative timetable every year

13 Ensure book order is ready by December every year

14 Responsible for ensuring that school vehicles/generators and other machinery and equipment are always in a serviceable condition.

15 Ensuring that safeguards laid down for protection against fraud and irregularities are being effectively maintained

16 Collation and procurement of all items of requisition

17 Maintain an orderly office and filing system

18 Attend to enquire and re-direct as appropriate, book appointments for the Management and maintain a diary for such

20 To maintain the effective running of the Administrative Department of the School by ensuring that machinery and office equipment are fully functional.

21 Inform the Head of Primary of stationery and office items for requisition

22 In charge of Administration’s telephone calls and e-mails

SENIOR SPECIAL EXECUTIVE ASSISTANT (CHIEF OF STAFF) TO THE CHAIRMAN
AHOADA WEST LOCAL GOVERNMENT COUNCIL
June 2007 - October 2007 (5 months)

1 In charge of the General Administration of the Chairman’s Office

2 In charge of all Correspondences between the State Governor’s Office and the Council

3 Preparation of Letters to the Rivers State Government House and the House of Assembly

4 Liaise between the State House of Assembly and the Council

5 Supervise all the Chairman’s Office Staff

6 In charge of all Council Vehicles especially those in the Chairman’s Office

7 Liaise with all regulatory Authorities

8 Supervision of Projects Executed by the Council

9 Supervision of all the Principal Officers of the Council

HEAD, ADMIN/PERSONNEL
TMC SAVINGS & LOANS LIMITED
October 2003 - October 2007 (4 years 2 months)

Head of Personnel/Admin and Secretary to MD

Personnel

1 Management of Staff Annual Leave and their corresponding bonuses e.t.c

2 Management of Staff Sick Leave

3 Staff Discipline: Query, Warning, Suspension, Resignation, Termination and Redundancy

4 Preparation of Staff Final Entitlement in line with company Policy

5 Arrange and Organize Employment Interviews

6 Staff Appraisal, Promotions and Transfers

7 Structure and Organize Training and Retraining for staff (both new and old)

8 Organise Recruitment Exercise

Admin.

8 Manage the Employee Pension Scheme

9 Manage the National Housing Fund Scheme

10 Manage the staff Medical Scheme

11 Prepare all Letters both the Managing Director and the Bank in General

12 Manage the Office of the Managing Director

13 Handle all Clerical responsibilities for the Managing Director

14 Manage the Mail System

15 In charge the Managing Director in our Real Estate Ventures

PA TO THE GENERAL MANAGER
TITAN ENGINEERS & CONSTRUCTORS LIMITED
October 2002 - October 2003 (1 year 2 months)

Secretary/Personnel Assistant to the General Manager

17 Draft/Prepare Letters to Clients

18 Preparation of Minutes of Management Meeting (between Shell and Titan)

19 Assisting the Document Control Unit

20 Control/Vetting of all Staff Time Sheets

21 Liaising/Assisting the Personnel Department on Staff Strength

22 Logistics of Materials to Site (Forcados)

23 Supervision of the Maintenance of Operations Vehicles

24 Creating & Maintaining a Filing System & General Documentation

25 Arranging the General Manager’s Travels

26 Making and Receiving Calls for the General Manager

27 Supervision of the Procurement Department on Local Purchases

28 Keeping Track of Petty Cash Vouchers in the Accounts Department for Payment

29 Liaising with Other Department on Logistics Matters

ADMINISTRATIVE SECRETARY TO THE MD
UNIVEWRSAL SODEXHO
October 1998 - September 2002 (4 years 1 month)

General /Finance Manager & MD’s Secretary

1 Preparation of Documents e.g. Contracts/Tender Bids and Letters for the MD & GM

2 Making and Receiving Calls for the MD and General Manager

3 Taking Down Minutes of Management Meetings

4 Receiving Visitors for the MD and General Manager

5 Faxing of Documents

6 Filing

7 Organising Social Events e.g Parties

8 Travel Arrangement for the MD and other Expatriate Staff

9 In Charge of Office Equipment Maintenance e.g, Photocopiers and Consumables

10 General Office Management

In-Charge of the Data Bank (Report to the Managing Director)

1 Updating the Staff List (Including New Staff on the List)

2 Liaising with the Personnel Department on Daily Postings

3 Keeping Track of Number of Staff, Their Locations and Positions

4 Updating Staff Medical Records

5 Keeping Track of Staff Annual Leave Due Dates

6 Keeping Track of Staff Sanctions (Queries, Warnings, Redundancies and Terminations)

Corporate Affairs Department Secretary

1 Preparing Immigration and Aliens Letters/Cards

2 Preparing Community Related Matters Documents

3 Assisting the Public Relations Officer

4 Aliens and Immigration Services (Visa Services)

5 Quota Follow up

6 Booking and following up Expatriate’s Travel Arrangements

Operations Department Secretary (Reporting to Six Expatriate Managers)

1 Drafting/Preparing Letters to Clients Concerning Operations

2 Drafting/Preparing Memoranda

3 Preparation of all Company Invoices

4 In charge of Material Purchases for Locations/Rigs

5 Supervision of Central Store/Warehouse

6 Meeting with Clients on Payment Follow Ups

7 In charge of Office Stationery

8 Vetting/Checking all End of Month Inventories from over 50 Locations/Rigs

9 Vetting all Cash Flows to and From all Locations/Rigs

10 In charge of Radio Communications between Base and all Locations/Rigs

11 In charge of all Time Sheets from all Locations/Rigs

12 Filing and General Office Management.

IT STUDENT
NIGERIAN AGIP OIL COMPANY (NAOC)
December 1996 - December 1997 (1 year 2 months)

Preparation of Students' monthly Allowance

Preparation of Coppers monthly Allowance

Preparation of Expats' Travel Reimbursements on their travel expenses

Preparation of departmental memos

Preparation of Staff Taxes to the State Government

Preparation of Employees' Final/Retirement Emoluments

Assisting in organising End of Year Events