Assisting the M.D. and Financial Controller in management of their schedule utilizing Microsoft outlook in planning and arranging meetings and events.
Handling inbound and outbound correspondence of the Organization by tracking all mails on the internet ensuring their appropriate distribution.
Assist in setting, implementing and updating corporate policies.
Processing of CERPAC, Entry & Re-entry Visas for all Expatriates
Documentation and processing of Quota System Renewal
Involve in the process of preparing bid tenders, pre -qualification, technical and commercial packages for Noble Drilling contracts with Mobil, Addax, Chevron, Shell and MoniPulo
In charge of documenting all expatriates’ expenses upon receipt of supporting documents. Preparation of expense reports using Microsoft excel and reconciliation with accounts department.
Ensuring that proper documentation are in place for various transactions
Coordinating the travel and accommodation arrangements for the Managing Director, Financial Controller and other Expatriates offshore and onshore
In charge of updating Crew Rotation Schedule
Overall responsibility for running the office in the absence of the M.D
Ensuring smooth running & efficient co-ordination of general activities in the office
Involved in designing and implementing an efficient filing system (both hard copies and electronic.)
In charge of maintaining a complete database of addresses and telephone numbers for the office
In charge of administering all in-coming mails and supervising the dispatch of all correspondence from the company
Handling the operation and co-ordination of telephone calls for all staff using Noble Global Network telephone service - RIGNET
Booking and arranging the Managing Director’s meetings and appointments
Receiving and initiating telephone calls
Representing the M.D. in his absence both in the office and outside the office.
Deal with the Managing Director’s visitors and associates in a courteous and professional manner.
Other duties as assigned by the Management.
a lot of contracts were won as a result of the packaging and presentation of the tender bids