Driving the company’s Administrative/HR strategic plan
Implementing Admin./HR related policies, systems & procedures in the organization
Ensuring HR relevant database is up to date and accurate
Arrange for the repairs of computers and other office equipment and organizing staff to carry out work flow activities.
Monitor service related activities.
Providing Admin./HR support to the HR Executive & HR Business Partner respectively
Ensuring HR relevant database is up to date and accurate i.e organizational chart (organogram & marketing staff list), Personnel Change Reports and Trackers to capture joiners, exits, promotions, redesignations, transfers, etc.
Assisted in preparing Coplan to identifying gaps and where necessary make arrangement in conjunction with the HR Executive for recruitment of freshmen
Working with the Marketing HR Team on recruitment process – liaising with external agencies, setting up interviews and issuing correspondence
Short listing, arranging interviews, venues and assessment centre.
Preparing employee/people summary slides for presentation at the Performance review meeting
Compiling employees P.O’s (Appraisal Forms), Performance Improvement Plans and Talent Review Meeting feedback forms from line managers and providing status reports on them.
Liaising with Your Voice Ambassadors on Your Voice initiatives and communicating agreed action plans to all marketing employees.
Sending out communication on new and exiting employees to all end users.
Preparing organizational announcement for new joiners, newly promoted and redesignated member of staff.
Preparing & calculating relocation allowance for redesignated staff from one state to another
Raising requests for I.D cards, medical cards, accommodation for staff, travel ticket request, fleets, Bank loan letters for marketing staff
Imputing leave applications on leave management database
Setting up meeting rooms and other logistics for induction & onboarding of new employees.
Taking down minutes of meeting of the MHR/MSD teams
Engaging on any other HR related assignments or task assigned.
Providing administrative support to the Principal Consultant
Head hunting for senior management positions
Prospecting for new clients and retaining existing ones
Providing consultancy advice to prospective clients
Overseeing search and selection process
Shortlisting, organizing and conducting interviews as appropriate
Conducting reference checks on prospective candidates via phones and emailssssss
Dealing with incoming and outgoing correspondences and calls concerning recruitment
Assisted in planning and organizing seminars
Meeting prospective clients on recruitment matters
Maintaining a database of existing & prospective clients
Providing administrative support to the Group Head, Administration
Assisted in payroll administration
Capturing employee attendance from the clocking machine on a daily basis
Maintaining an efficient filing system
Monitoring service related activities i.e fleet, materials requisition, ID card.