Responsible for all administrative and transport operations of Stratus, and provide administrative support to all departments and divisions and the organization as a whole.
Key Duties includs:
Implement and manage the organization’s administrative systems.
Establish and maintain periodical reports using Excel and Access for the CEO relating to the business
Draft and format business letters / presentations for the ICT Management team
Travel and Administration.
Process all business travel requests and make arrangements for flights, hotel accommodation and miscellaneous expenses where necessary.
Maintain records of all travel expenses against – business and personal – against the budget.
Process payments and/or reimbursements for personal travel according to the individual’s annual allowance.
Conduct regular price checks with hotels, airlines, taxi companies to ensure that the budgeted allowances are in line with market prices.
Liaise with third party logistics companies to coordinate the delivery of items procured offshore.
Maintain records of the status of all shipments to ensure any open deliveries are followed up appropriately.
Quality and Continuous Improvement
Monitor and review Admin Department processes to ensure adherence to TL9000 requirements, mitigate weak points and to promote a culture of continuous improvement.