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Sharon R.
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Assistant office administrator, management and account officer 70 000
Job Type: Full-Time

Education

From 0 to 2010
University of Abuja
From 0 to 2002
Methodist Girls' Secondary School,Utu/Ikpe,Ikot Ekpene,Akwa-Ibom state
No added languages

Experience

Administrative Associate / Business Development Associate
Techspecialist Consulting Limited
January 2012 - January 2013 (1 year 1 month)

Monitor variety of account expenditures

Provide Administrative support to management and supervisors

Maintaining management and supervisors calendar

Take and document minutes of all internal and external meetings

Managing and developing databases/spreadsheets record-keeping systems

Prepare special and recurring reports containing specialized or sensitive information

Coordinate and supervise the activities of subordinates.

Orientate and train new staffs.

Executes and coordinate office operations such as office moves, meetings and special events

Transfer/Train staffs and high-level clients (End-users) on the knowledge and functionalities of an Electronic Document Management Solution called Alfresco.

PROJECTS UNDERTAKEN

Name of Assignment or Project: Alfresco Electronic Document Management and Archiving System.

Year: 2012

Location: Abuja

Client:National Insurance Commission (NAICOM)

Positions held:Team Lead

Activities performed:

Carried out requirement gathering

Designed the folder and document structure for the various departments and units in the organization

Monitor and coordinate the bulk scanning of document

Accurately archived documents in the Alfresco Application for easy search and access.

Implemented rules to automatically move documents to their destination folder

Wrote and delivered reports on subsequent changes and improvement/development of the work on site.

Wrote and submitted the project weekly status report to the site project manager.

Prepared an End user training manual.

Name of Assignment or Project: POC (Proof of Concept) for TETFundDecision Management System

Year: 2012

Location: Abuja

Client:Tertiary Education Trust Fund (TETFund)

Positions held: Team Lead

Activities performed:

Carried out requirement gathering

Designed folder/document structure for departments and units in TETFund

Conducted a knowledge transfer session of the system/solution for directors and key users of the system.

Wrote and delivered reports in respect to site developments and hitches

Personal Assistant/Secretary to Ambassador A. A. Obi Odu (The former Ambassador to South Korea)
Ambassadors of Nigeria for Good Governance
January 2011 - January 2012 (1 year 1 month)

To regulate work in the office.

Provide Administrative support to my boss

Devising and maintaining office systems, including data management, filling of records of meetings and research.

Arranging travel and accommodation

Attend meetings with the Ambassador to take notes or dictations of meetings.

Organizing and maintaining diaries and making appointments.

Screening phone calls, enquiries and requests and handling them when appropriate

Meeting and greeting visitors at all levels of seniority

Design Ambassadors’ letter-head

Receive and write letters on behalf of the Ambassador.

And to act on any other directives from the Ambassador.

Confidential Secretary to the Permanent Secretary.
Bayelsa State Secretariat. Office of the Permanent Secretary, Management and Welfare Service Bureau, Office of the Governor.
January 2010 - January 2011 (1 year 1 month)

Safe keeping all confidential documents in soft and hard copy through the file system. Type and print all documents File minutes of meetings. And act on any other responsibility as directed by my boss.