Monitor program expenditures, monthly field expenses, including budget to actual expenses, and reporting on financial results and cost projection.
Preparation and monitoring of weekly and monthly budgets and ensuring that expenses are incurred solely on budgeted items.
Preparation of training and meeting budgets
Monitoring and following up on advances and retirements and prompt reimbursement of weekly expenses.
Maintenance of necessary books of accounts and keeping accurate and complete documentation of all financial transactions on daily basis, including preparation of monthly and weekly report and filing.
Assist in monthly tax remittance and follow up on collection of receipts.
Prepare payment of all bills and processes payments in a timely manner. Help in the preparation of budget. Support the central office finance unit in preparation of monthly reports for program activities in the field, in close collaboration with the Finance manager. Lead in the preparation of vendor, and staff advances/ Review of TBER, and communicate to staff concern. Manage and oversee all local contracts, subcontracts, and other agreements. Produce relevant, useful and timely information of the Finance unit with respect to the current financial position. Under the supervision of the Head of Finance, monitors the performance of all contracts entered into for the provision of services, goods and works of the field office. Assist with tax and pensions reporting and payment. Assist in the close out of program. Prepare Monthly Pipeline Analysis Report. Prepare Monthly Field Finance Report (FFR).
Coordinate all Financial and administrative of all project sites, Budget Control, Retirement and Reconciliation of Funds, project Employee’s Contract/Payroll Administration, handle all banking transactions and relationships, Employment practices liability management - assist in recruitment processes, Employee’s, respond to enquiries, confirmations from the public, program partners and various stakeholders, participate in capacity building activities, Prepare computerized financial application and Monthly/Quarterly financial return for management decisions, coordinate international/local travels, coordinates per diems, allowances, benefits of local and international staff, managing grant implementation and disbursement, coordinate request, Streamline and ensure international standard policy compliance for all management, operations, administrative and financial support systems. Facilitate the entry of all expatriate staff and their dependants into the country and regularisation of all their paper work.