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Shaji
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Document Controller
Job Type: Full-Time , open to relocation

Education

From 0 to 1994
Calicut University
No added languages

Experience

Offshore Document Controller
Technip
January 2012 - Present Day (5 years 5 months)

Duties and Responsibilities:-

· Responsible for setting up Electronic Document Management System (SharePoint)

· Responsible for setting up Master Document Register, Distribution Matrix, and SharePoint Access Matrix)

· Responsible for quarterly departmental internal Auditing, Electronic Data Management System Auditing and Quality Check of all deliverables

· Responsible for organizing and daily maintenance of project files (both paper and electronically) for timely retrieval of documentation.

· Daily maintenance on a per project basis of all incoming and outgoing Project Documentation and transmittals.

· Receive and register all incoming project related documents.

· Register and dispatch all outgoing project related documents.

· Complete and submit document transmittals as required.

· Maintain document control records advising which technical document revisions are current.

· Inform project team members of all revisions, and additions to project documents.

· Interact with customers to ensure a customer-focused point of contact in conjunction with the Project Manager.

· Ensure information confidentiality.

· Set up and verified the SharePoint site based on the WBS and train users in usage of the application software.

· Maintain and update SharePoint site, central filing system and logs and registers.

· Prepare transmittals and distribute all documents and correspondence effectively and maintain the logs.

· Make sure that acknowledge receipt received from Client and other third parties.

· Receive, control, store and issue project documentation

· Coordinate the reporting effort on projects (Monthly / weekly reports, etc.)

· Responsible to guide junior document controllers to meet their targets and deadlines.

Offshore Document Controller
NPCC
October 2008 - December 2011 (3 years 3 months)

Duties and Responsibilities:-

· Proper maintenance & tracking of incoming and outgoing drawings, documents and Data Sheets and Lists related to the activities of different disciplines.

· Co-ordinate with concerned discipline Engineers and Draftsman to update P&ID’s, SLD’s and System Subsystem Mark up drawings for updating of As-Built drawings for final submission.

· Maintaining Punch List status for final submission of Handover Dossier.

· Maintaining all the Engineering related updated data such as Data Sheets, Schedules, Line List, Bill Of Material List, Manuals, IO list, FAT, SAT. DCN. for easy access.

· Informing all the disciplines - Process, Mechanical, Electrical, Instrumentation and Civil about Design Change Note and updating the same.

· Setting up of Document Control Index and Project Deliverables list.

· Maintaining latest and previous versions of all project and correspondence with internal and externalparties such as sub contractors, clients, vendors, PO 's etc.

· Issue documents through transmittals and maintaining updated transmittal status.

· Compilation of documents and preparation of Operation and Testing Procedures (OTP).

· Proper maintenance of vendor drawings and documents required for the commissioning activities.

· Proper filing of commissioning correspondences and reports.

· EDMS - VBC software system is used to monitoring and control of engineering drawings and documents and the documents that are received from client and other parties concerned with the project for the easy retrieval.

· Maintaining and filing of documents and drawings of all locations and keeping the soft register of the same.

· Search the latest revision of project related documents and take the print out on request of concerned discipline team Engineers / Supervisors and update the same in the file.

· Inform concerned discipline Engineers and Supervisors when new Engineering Documents received and maintain a soft register of the same.

· Compilation of various documents and drawings for Ready for Commissioning Dossiers. Checking Punch List Entries (Open & Close) for final Handover Dossier.

· Compiling of As-Built discipline wise drawings and documents for completed jobs.

QA/QC Document Controller
S.K Engineering & Construction
January 2008 - September 2008 (8 months)

Duties and Responsibilities:-

· Updating Daily QC Reports to CDRS system.

· Preparing Weekly Inspection Status and submitting to PQAM.

· Preparing Log Sheet for Incoming / Outgoing Letters / Transmittals.

· Preparing and Updating Index for Procedures / Specifications / QCP / ITP / WPS / Method Statement / NCR / QOR / PAR and Calibration Certificates.

· Controlling and Handling Checking Advices from different Disciplines are as follows:

a) Civil – Various Inspections.

b) Mechanical – Structural Steel, Static Equipments, Rotating Equipments.

c) Electrical – Various Inspections.

d) Instrument – Various Inspections.

e) HVAC – Various Inspections.

f) Painting Works – Various Inspections.

g) Material Inspections – Disciplines Wise.

· Receiving CA from Subcontractors & Issuing to concerned QC Engineers and Inspectors for Site Inspection.

· Following Activities Carrying-out up on Notifying each Inspection:

· Receiving Checking Advice from subcontractors.

· Updating the checking advice details on Control log sheet for weekly Inspection status report.

· Issuing to concerned QC Engineers and Inspectors for site inspection and collecting back from them after completion of site inspection.

· Closing the CA pending status from weekly report log sheet.

· Preparing index pending status from weekly report log sheet.

· Preparing index for final dossier submission.

· Attaching Field Density Test original reports to the Checking Advice Report incase of civil.

Additional information

About Me

1. Sea Survival (Offshore) training completed from GULF

TECHNICAL AND SAFETY TRAINING CENTRE,

ABUDHABI (U.A.E.).

2. Obtained BOSIET – OPITO - Approved Certificate.

3. Obtained CDC.

4. Received Excellent and Competent Certificate from

MAERSK OIL Qatar.