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Document Controller 320 000
Job Type: Full-Time , open to relocation


From 0 to 1997
Delta State University, Abraka
No added languages


Document Controller
TOSI Oil and Gas Limited, Port Harcourt
September 2009 - Present Day (7 years 11 months)

  • Maintain an up – to – date record of project documentation.
  • Managing document flow process between the clients and subcontractors.
  • Issuing, distributing and storing of all project documents.
  • Ensure that latest and historical documents are stored and available to project team.
  • Inform and assist the project team to conform to the procedures.
  • Providing expediting reports on outstanding transmittals, comments, etc.
  • Determine from Document Distribution Matrix (DDM) who should receive a copy of incoming Project Documents and Drawings and distributes accordingly using appropriate Transmittal form.
  • Assists Project team members in retrieving drawings (electronic and hard copy versions) and all technical data related to the project.
  • Enter and updates technical and non-technical data into the EDMS, Hard Copy Documentation Centres, Master Database Index, Intranet and the Retention Centre.
  • Support the Projects Management by providing Information Management controls on all transmitted and distributed technical data and responsible for inputting and managing Documents into the EDMS database.
  • Generate all Information Technical reports and carry out all scanning of documents and index the data into EDMS Database.
  • Other Duties include preparation of on-going weekly reports, prepare pre-drafts of Information Process Workflows, minutes of meetings and interface with customers to address issues, clarifications and deliver the products in a timely fashion.
  • Verifies document numbering complies with project document numbering specification.
  • Assists in locating/searching for documents/drawings. Follows the appropriate processes to determine the required drawings and/or documents to fulfill a client’s need and also follow steps to locate/acquire the information.
  • Adding revised or new drawings and documents to the various document storage locations. Responsible for full cataloguing of all new drawings and/or documents.
  • Acts as the primary interface for the transmission of documents between the project team and contractor.
  • Responsible for the safe, reliable and accurate managing of all the Project Information.
  • Ensure that all project final documentation is received and handed over in a format and in the time required to the Operations entity.
  • Check the progress of documents production by contractors in coordination with schedule engineers.
Management Assistant/ Document Clerk
TOSI Oil and Gas Limited, Port Harcourt
October 2006 - July 2009 (2 years 10 months)

· Assisted in the documentation of project files and updating files and registers related to attendance and work of the staff.

· Provided administrative/ secretarial support to the project team.

· Scheduled and coordinated variety of appointments, meetings and/ or conferences.

· Provided assistance to staff, project management team, service recipients, other organizational units and the public in resolving problems or inquiries.

· Make and distribute copies of documents, as assigned by the office managers and also according to the needs of the office.

· Assisted in the preparation of weekly reports, monthly reports, quarterly reports and annual reports.

· Provide Project Services in respect to all relevant information needed for Project reporting.

· Establish archive of pre-project documents, (preliminary, conceptual and pre-project studies).

· Management of technical documents during Basic Engineering phase, including management of the document register, receipt and transmittal of documents, and follow up of comments on documents.

· Administration of the Basic Engineering final deliverables and closeout report, together with appropriate archive system.

· Ensure project documentation specifications and requirements are incorporated in the project contracts.

· Develop and manage the project Documentation, including the procedures, statistics and appropriate archiving such that all relevant documentation produced during the project life can be readily and efficiently recorded, distributed, tracked and retrieved at all times.

Assistant Plant Operator
SPDC, Bonny Oil and Gas Terminal (BOGT)
April 2003 - September 2006 (3 years 5 months)

i. Experienced in gas operations

ii. Consolidates the operators in the running/ manning of the Bonny Non Associated Gas (BNAG) plant.

iii. Measure, analyse and record the volume of hydrocarbon (condensate) evacuated.

iv. Operate and collate data from the Process Automation System (PAS), Supervisory computers, Engineering workstations, Operation station, and Plant Resource Manager (PRM).

v. Assist the maintenance team in the maintenance/ servicing of rotating equipments; e.g. centrifugal and positive displacement pumps, heat exchangers, cooling fans, cleaning of Booster and Circulatory pumps strainers, etc.

Additional information

About Me

Attended 3 months intensive training on Document Control from May 3rd to August 3rd, 2009.