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Event coordinator
Job Type: Full-Time


From 0 to 2011
No added languages


September 2011 - September 2012 (1 year 1 month)

Abi Idowu

Contact Number: +447414636441



A hardworking and self–motivated person, who is accustomed to working to tight schedules and taking on challenging responsibilities. I have excellent problem solving and communication skills, I enjoy working individually and within a team. I have extensive experience working in event management, marketing, office administration, recruitment, and customer services environments.


Oct- Present

Dezant Consultancy Temp Admin Assistant

  • Emailing monthly newsletters & reports
  • Website and social media updating
  • Arranging travel & driving MD to appointments
  • Assisting with writing documents and short briefs 

  • Supporting with training course print materials 

  • Reviewing and updating the companies website
  • Liaising internal and external clientele
  • Proof reading reports and advertisements
  • Message taking and prompt distribution
  • Assisting executive admin team with general office administration
  • Monitoring, control and ordering of office stationery

May – Sept 2012

London Organising Committee of the Olympic and Paralympic Games (LOCOG)

Event Coordinator Event Control Room (ECR) for Velodrome, BMX & Basketball (VBB)

  • Main communication link between Venue managers, Safety Officers, Venue communication Centre, Government agencies, Security, and Main Operation Centre’s, and various functional area managers and teams
  • Training, supervising, team building and coaching “Games Makers” six volunteer ECR Loggists; ensuring they keep accurate incident logs and decisions from Safety officers
  • Planning and setting up the ECR layout for the venues with the Venue Operations team & managing all ECR space, access control, equipment, signage, stationery, keys, refreshments, news letters/Key information, Maps and distributing goody packs
  • Administrative and logistical support; Efficiently file managing all LOCOG ECR and venue management documentation, within cabinets and online password protected systems & Preparation of ECR documentation using Microsoft Office Packages (Word, Excel, PowerPoint); Daily event run sheets, contact lists, pre event checklists
  • Systematically checking and promptly replying to emails daily via Outlook express and GOOD online data application systems
  • Consistent high levels verbal communication via phone, radio, video and conference calls
  • Tracking Incident Progress via various methods of communication (written reports, logging sheets and data inputting, radio messages, phone calls, emails and face to face meetings/conversations
  • Reviewing Event plans and making amendments between Olympic and Paralympic games & Effective implementation of spectator safety management plans
  • Attending and presenting at Venue management Team & Safety Officer briefings
  • Contribute and track entries on the Venue General Managers Daily report
  • Prepare Evacuation Packs and emergency bags

Jan -April 2012 iLuka Olympics Team 2012- Recruitment Coordinator & Administrator

  • Co-ordination of Team 2012 Recruitment Managers diaries and team 2012 emails, travel and interview schedules via Outlook, iCal and iOps
  • Administration of online application database and CV screening aimed at recruiting over 300 world class Olympic hospitality hosts and transport drivers
  • Updating content on the company website using the content management system
  • Assessment centre administration including registration process, training documents PowerPoint presentations and Apple Keynotes of iLuka’s work and assessment process
  • Collation of employees data for background checks, accreditation needs, right to work, references, and work history
  • Updating of budget forecasts and recruitment costs, Recording office expenditure records of post/parcel/courier costs (petty cash, purchase orders and invoices)
  • Short listing candidates and sending out communication of their success

Nov 2011- May 2012 Apple - Specialist

  • Effectively promoting brand awareness of Apple products
  • Demonstrating to customers the multifunctional use of Apple products; iPod, iPhone, Macbooks, iPads, and various other third party products
  • Dealing with public Enquires Translating “techno-speak” into simple layman’s terms
  • Inspiring a whole new generation of Apple enthusiasts with training and support
  • Developing complete solutions based on customers’ specific needs
  • Booking Genius Bar appointments for customers
  • Providing an amazing, personalized shopping experience to each and every customer
  • Helping customers set up their new Apple products in store, ready for immediate use

Jul 2008 - Jan 2011 Barbican Centre- Marketing and Events Assistant

  • Accurate proof Reading and Ordering of materials (Flyers, Posters and goody packs)
  • Attending marketing events/meetings & preparing presentations for senior managers, Shoreditch festival, Barbican Weekender, LSO
  • Effective social media campaigns through communicating & uploading online media content via (Freebee/Barbican Website, Facebook, Youtube, Twitter, Sending group Blackberry messages)
  • Proactive street marketing team member and Driver (Thames & Shoreditch Festival, Barbican Weekender)
  • General office duties (phone calls, faxing, filling Controlling the Switchboard)
  • Managing and maintaining customer feedback and database
  • Customer Services (dealing with public enquires, customers, internal and external clientele)
  • Dealing with public Enquires (face to face, drafting letters & emails responses, phone calls)
  • Updating content on the company website using the content management system and liaising with external agencies

Nov 2008- Feb 2011 The Albany Theatre- Events Production Assistant

  • Attending production meetings and preparing presentations (using Microsoft PowerPoint, Word, Excel and Outlook)
  • Setting up events spaces, theatre, café, and meeting rooms
  • Videography and Editing for various Film and charity Events
  • Preparing production schedules
  • Managing room bookings and timetabling using Artifax systems
  • Dealing with public enquires within front of house
  • Selling tickets in box office using spectrix systems
  • Monitoring and uploading customers feedback

Dec 2007- May 2008 AEG Live The O2- Event and Promotions Assistant

  • Dealing with public Enquires/Working in Customer Services
  • Reaching Sales Targets through Promoting/assisting at concerts & events (Afrika Afrika, Chris Brown, Take that, Dancing on Ice)
  • Street team Driver
  • Distributed print materials at various events at the O2 Arena, events, and theatres within London


January 2008-May 2011 – Volunteer Youth Project Assistant at the Lewisham Way Youth and Community Centre:

Planning with producers and Youth workers monthly film and youth events “Showcase”

Assisting filming Projects “Love re-arranged” “Tight Jeans” “Inside View”

Setting up the Youth centre for various user groups in the evening

Managing the front of house and reception during peak hours

Arranging new print materials and Newsletters

Photography and video production for various events held at the youth centre

September 2006- July 2009- Student Ambassador at Ravensbourne

Dealt with members of the public and students in a polite and calm manner during opening days and student exhibitions. Completed various office duties such as typing up news letters, photocopying posters, youth ambassador information and distributing letters, Supervising at Broadcasting programme schemes, Careers Fairs representing, presenting and speaking to prospective students and youth groups organised within and outside the university

January- March 2007- Volunteer Production Assistant at Fashion Futures 2 Project

Educational project: This role involved planning with organisers of the project, assisting with workshops at Lewisham College, helping on the fashion showcases with filming the production, assisting with members of the public and visitors, and preparing for the awards night to showcase the youths fashion ideas and pieces of work


Jan 2010-Jul 2011 University of the Arts, London College of Communication

MA Media Communications and Critical Practise

Oct 2006 – Jul 2009 Ravensbourne College of Design and Communication

BA Hons Broadcast Production (2:1 Upper Second Class Hons)

Foundation degree in Broadcast Operations and Production

Sep 2003 – Aug 2005 Orpington College

A-LEVELS: English Language-C, Media Studies- C, Sociology C

Sep1998 – Aug 2003 Catford Girls’ School

7 GCSE’s grade C and above


Full Clean UK Driving License held for over 4 years


Available on request