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Oluwatoyin Fadhilat
Personal data and contacts will be open only to employers with access to CV database
Executive Assistant 100 000
Job Type: Full-Time

Education

From 0 to 2007
Kwara State Polytechnic, Ilorin
No added languages

Experience

Personal Assistant to the MD
Mubeco Petroleum Co. Ltd
June 2012 - Present Day (5 years 1 month)
  • Prepare customers data base
  • Manage calendars for CEO as well as other top executives
  • Produce accurate, properly formatted typed documents
  • Receive and make telephone calls on behalf of MD
  • Provide administrative support to other departments
  • Travelling arrangements – Visa, flight booking, airport transfers, accommodation & put together a detailed itinerary.
  • In charge of all secretarial duties
  • Record and prepare minutes of all management meetings
  • In charge of petty cash/office stationeries
  • Letter to customers as may be directed by branch manager or any member of the sales team.
  • Sending and downloading emails.
  • Keeping records of all incoming and outgoing mails
  • Handle appointments, meetings, correspondences, documentation and travel arrangements for the directors.
  • Ensure good maintenance of all the office equipment
  • Ensure efficient of all company documents by creating a good filing system.
  • Attend to telephone calls.
  • Screening telephone calls, enquiries & requests and handling when appropriate
  • Order PC, Furniture, telephone & car park to new staff.
Secretary
Metis Capital Partners Ltd
April 2006 - July 2011 (5 years 4 months)
  • Manage calendars for CEO as well as other top executives
  • Produce accurate, properly formatted typed documents
  • Receive and make telephone calls on behalf of MD
  • Provide administrative support to other departments
  • Handle personal requests of the assigned individual with time permitting
  • Organizing & maintaining diaries and make appointments
  • Travelling arrangements – Visa, flight booking, airport transfers, accommodation & put together a detailed itinerary.
  • Manage stationeries, equipment and assets deployed for use in the office.
  • Taking minutes meaningfully at department meetings.
  • Offsite presentations & meetings – venue coordination
  • Liasing with clients, suppliers and other staff
  • Screening telephone calls, enquiries & requests and handling when appropriate
  • Order PC, telephone & car park to new staff.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of my boss.
  • Meeting & greeting visitors at all levels of seniority.
  • Handling domestic staff matters and payment of petty cash vouchers.
  • Issuing cheque to customers
  • Visa arrangement at the embassy in Lagos and Abuja including online Visa e.g. Dubai Visa
  • Receive and dispatch mails to and from the office of the MD
  • Update birthday lists of staff & clients
Secretary
CLEEN FOUNDATION
December 2000 - March 2006 (5 years 5 months)
  • Filing of documents
  • Manage calendars for CEO as well as other top executives
  • Reconciliation of NITEL and PHCN bills and payment
  • Answering of the Company's PABX telephone
  • Typing of company’s magazine, newsletter and publication
  • Organizing & maintaining diaries and make appointments for ED
  • Keep lists of names, addresses and telephone numbers of government officials and international NGO.
  • Make travel arrangement for the Executive Director and other programme officers.
  • Prepares materials for use at meetings, seminar and workshop organize by CLEEN Foundation.
  • Prepare ED’s daily itinerary
  • Perform any other task assigned by the programme officers.
  • Produce accurate, properly formatted typed documents
  • Provide administrative support to other departments

Additional information

About Me
  • Excellent organisational and time-management skills
  • Good keyboard skills
  • Confidence with a range of computer software
  • A good command of English grammar and spelling
  • Accuracy and attention to detail