Tony
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Finance Officer 400 000
Job Type: Full-Time

Education

From 0 to 2003
University of Uyo
No added languages

Experience

Finance and Admin Officer
Management Sciences for Health
August 2012 - Present Day (4 years 11 months)
  • Daily monitoring of project funds availability for program expenditures and request for replenishment from the Head office;
  • Provide support to the development of state monthly and quarterly business plans and monitoring the implementation.
  • Assist in budget preparation and implementation and disbursement of Funds to CSOs.
  • Ensure all payment vouchers and journal voucher with complete supporting documents in line with MSH policy.
  • Sorts documents and posts debits/credits to proper account in the QuickBooks, balances entries and makes necessary corrections.
  • Ensure all expenses, payments, receipts, bank reconciliations and other required financial data are entered correctly and properly and in a timely fashion in project online QuickBooks accounting program.
  • Ensure timely preparation of internal requisition and purchase order and posting into QuickBooks.
  • Provide support to the development of state monthly and quarterly work-plans.
  • Coordinate and manage all administrative services for events and workshops including arranging venue, travel and hotel reservations
  • Assist in following up bank transfer / chequess issuance to ensure it is processed in a timely manner.
  • Custodian of office stationaries / inventories and supplies and issue them to staff on request with appropriate approval.
  • Timely remittance of statutory payments to designated government offices or other identified recipient.
  • Ensure compliance with Group accounting policies & operating procedures, terms of contracts, various agreements and fiscal regulations.
  • Full compliance with MSH rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
  • Prepare travel and project activities expense advances and ensure travel expense reports and required accounting for other approved expenditures are properly completed and all outstanding advance amounts are reconciled, including timely repayments to be made to the project.
  • Ensure the inventory is updated after each purchase with the timely entry of required information in the property purchase report.
  • Execute project procurements for all required purchases of equipment, supplies, goods, and the contracting of services in full compliance with applicable USAID and MSH rules, regulations, policies, and procedures;
  • Processing of timesheet and salary payment for all interns, NYSC, volunteers and consultants.
  • Responsible for ensuring clear and effective interoffice communication, receiving visitors and directing them to the appropriate staff, receiving and forwarding of project documents/mail, including distribution to addressed staff.
  • Manage and organise official travel for MSH staff and consultants including flight arrangements, accommodation, visa applications, and other associated tasks;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in QuickBooks.
  • Maintain a telephone directory of partners, subcontractors, government offices and vendors and update the list as required.
  • Ensure implementation of regulations and procedure for local purchase, procurement and logistics management.
  • Calculation and payment of daily subsistence allowance (DSA) / Per diem to participants during workshops and trainings.
  • Manage logistics support for staff meetings, workshops, conference or other official gatherings and encounters
  • Manage human resources functions including establishing and maintaining effective management of personnel records and files;
  • Preparation of financial reports and Bank reconciliation statement.
  • Ensure the proper use, maintenance and repairs of facilities and equipment, such as generators, vehicle, communication, computer units and peripherals, video and audio equipment and all other office equipment.
  • Initiate procurement procedures; administer receipt of quotations, bids or proposals ensuring accuracy of information/data and compliance with MSH regulations, rules, policies and procedures.
Finance and Admin Associate
United Nation Developmet Programm/DGD Project
March 2011 - December 2011 (10 months)
  • Maintain up to date database and detailed record and files of administrative operations, banks transactions, and record of actions
  • Assist in developing business
  • Maintain financial records and monitoring systems to record, expenditure reconciliations and reports, balances, payment and other routine transactions.
  • Provide logistical and technical support to the project implementation by facilitating hotel reservations for conference, meetings and workshops, preparation of missions for project staff.
  • Provide support to the development activity monthly and quarterly work-plans.
  • Custodian of office stationaries / inventories and supplies and issue them to staff on request with appropriate approval.
  • Coordinate and manage all administrative services for events and workshops including arranging venue, travel and hotel reservations
  • Support the monitoring and evaluation of projects finance and activities and carrying out variance analysis on budget and actual expenditures.
  • Sorts documents and posts debits/credits to proper account, balances entries and makes necessary corrections
  • Ensure timely preparation of internal requisition, internal payment vouchers for expenses, cash advance, security clearance and travel authorization etc.
  • Processing of payment vouchers and journal voucher with complete supporting documents in line with the policy.
  • Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with UNDP rules, regulations and policies.
  • Maintain and update on a timely basis the contract tracking sheet and filing system of contracts both in hard-copies and electronic files (share-point).
  • Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action
  • Process payment of contracts and agreements with the required support documentation and certifications.
  • Ensure that payments are in line with approved expenditure and have adequate supporting documents.
  • Ensure the safe keeping of equipment and supplies, conduct physical inventory verification.
  • Calculation and payment of daily subscription allowance (DSA) to participants.
  • Ensure all supporting documents on financial transactions are secured and properly filed.
  • Management/ Supervision of UNDP / DGD Drivers, office vehicles, assigning drivers to missions, regular vehicle maintenance and insurance.
  • Arrangement of vehicle transportation and Airport pick up.
  • Checking and recording of daily vehicle log and gas consumption, update and maintenance
Finance and Admin Officer
Joza Global Logistics
September 2010 - February 2011 (6 months)

and Responsibilities:

  • Processing of payment vouchers, journal voucher with complete supporting documents in line with Joza policy.
  • Sorts documents and posts debits/credits to proper account. Balances entries and makes necessary corrections.
  • Custodian of office stationaries / inventories and supplies and issue them to staff on request with appropriate approval.
  • Assist in following up bank transfer / cheques issuance to ensure it is processed in a timely manner.
  • Coordinate and manage all administrative services for events and workshops including arranging venue, travel and hotel reservations
  • Management of petty cash and cash advance.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in QuickBooks.
  • Maintain up to date and detailed record of financial transactions and files of administrative operations and banks transactions.
  • Assist in making payments for utilities to various service providers (electricity, telephone and courier etc) and filing of receipts.
  • Fleet management, control and tracking system.
  • Setting up and maintaining directory of contact information of high profile persons and partner organizations in terms of monitoring time and expense against budget.
  • Ensure the safe keeping of office equipment, transfers, repairs and maintenance and supplies; conduct physical inventory verification and prepare report on them.
  • Processing of all payment vouchers, travel expense retirement with supporting documents in line with organization policy.
  • Ensure all supporting documents on financial transactions are secured and properly filed
Accountant /Finance
Bank PHB Plc
January 2007 - February 2010 (3 years 2 months)
  • Review and processing of all expense payment voucher, control and documentation.
  • Ensuring that all capex and operating expenses are in line with the bank policy and monitoring them (Capex and Opex) in terms of expense and budget.
  • Preparation of financial statement and variance analysis.
  • Creation and maintenance of banks general ledger / accounts.
  • Review of proof of accounts from head office units and branches, Most especially some specific gl’s such as cash overage and shortage accounts, sundry deposit and sundry close accounts, fixed asset GLs, cash advance, some income accounts, Ft.inter D and all expenses account, to prevent wrong posting, fraud, wrong classification and obsolete items.
  • Recommendation and implementation of findings on reviewed general ledger.
  • Ensuring the accuracy and completeness of financial records and transactions and prepare adjustment/ correction documents (Journal, voucher) needed to keep adequate and correct account balance.
  • Supporting of project coordinator in the monitoring of project budget and spending (Development of Foreign Subsidiaries).
  • Monthly and quarterly project review and periodic reports (operating expense records, disbursement and cash advance control).
  • Processing of monthly accruals / provision, prepayments, amortisation and reconciliations.
  • Preparation of financial reports and Bank reconciliation statement.
  • Fixed asset control and management; tagging, maintenance, repairs, monthly depreciation, disposal of asset, transfer, verification and fixed asset register.
  • Daily variance analysis on (Income, operating expenses).
  • Monthly reconciliation of rent account, WHT and VAT payable account, and account receivables.
  • Preparation of investment schedule and recognizing of income from investments and interest / coupons.
  • Assist in managing the unit’s interface with regulatory and statutory examiners (External Auditors, CBN and NDIC) in the audit/review of the Bank’s activities and transactions