Stephen
Personal data and contacts will be open only to employers with access to CV database
Finance/admin manager 13 260 000
Job Type: Full-Time , open to relocation

Education

I have no education
Languages:
English

Experience

Head, Finance and Administration
DAI Europe
October 2013 - Present Day (3 years 9 months)
• Design and implement finance, accounting and procurement guidelines • Manage payroll functions • Manage, process and account for all expenditures under the Programme • Ensure non-billable requirements are kept to a minimum • Oversee the project office set up and general administrative management • Oversee the management of Human Resources issues in conjunction with the Team Leader • Provide DFID with annual budgets of expenditure as well as quarterly forecasts against budget statements • Allocate project funds among various program activities with the authorization of the Team Leader • Oversee and ensure adequate Programme profitability • Prepare regular reports for appropriate management as necessary or requested • Act as the financial liaison between DAI and the project office • Implement and enforce all policies and procedures related to financial matters • Establish and maintain adequate system controls to protect against financial misstatement, in accordance with applicable government accounting and administrative regulations. • Coordinate annual and other financial audits—including preparation of supporting schedules and information—respond to auditor questions, and consolidate report formats. • Manage the Programme Support Unit and directly supervise other unit staff, for example the accountant, grants manager and administration assistants • Work closely with other department groups on problems involving project administration, accounting systems and financial planning • Provide travel and logistical support to team • Serve as the primary financial and contractual liaison with DAI
Senior Finance and Administration Manager
IntraHealth International
May 2013 - October 2013 (6 months)

· Serves as the finance and administration lead for all accounting, budgeting and administrative activities

· Approves all funds requests, field reports and other finance reporting submitted to Chapel Hill Finance Department

· Ensures documentation is in compliance with IntraHealth policies and procedures as well as donor requirements

· Coordinates efforts to ensure that funds are managed efficiently and in accordance with IntraHealth and USAID policies as well as applicable country-specific laws and regulations

· Ensures all financial transactions are allocated to the correct funding streams and sources are in accordance with the approved workplan and USAID regulations

· Participates in problem-solving for the project on issues involving finances, forecasting and regulations

· Advises senior management of significant variations from budgets and plans, recommends appropriate strategies to adjust for variations

· Maintains bank accounts and provides internal controls as well as reviews bank reconciliations for all CapacityPlus Nigeria bank account

· Manages local recruitment and human resources duties for all Nigeria-based staff including consultants

· Oversees the Finance and Administration Officer and other field-based finance and administration staff

· Conducts special studies including PEPFAR annual Expenditure Analysis to analyze financial expenditures and submit reports to donors as requested

· Maintains updated written standard operating procedures for field financial accounting

· Ensures compliance with IntraHealth/CapacityPlus Nigeria Field Manual

· Assists with annual field audit

· Ensures costs share is collected, correctly documented and submitted for all CapacityPlus Nigeria activities

· Reports to the Chief of Party

Finance and Support Manager
Oxfam Novib
December 2012 - May 2013 (6 months)
  • Ensured good quality and timely reporting to and advised the Country Director on financial and administrative aspects of office & bureau budget management of Oxfam in Nigeria, as well as of financial management of (externally funded) programs and projects of Oxfam Novib
  • Planned and monitored the budget for office running costs and related administrative aspects of (externally funded) programs, and ensured supply of goods and services was carried out speedily and efficiently, following donors’ requirements. Also provided practical advice; identified potential risks and pro-actively alternative solutions
  • Ensured that relevant financial and administrative policies and procedures were accurately applied, regularly reviewed and kept up to date, and ensured quality performance of the administrative organization of all data on payments, receipts, mutations; reconciled bank and cash flows status & projections and maintained contact with the banks on financial transactions; ensured execution of all office running costs payments, process consultancy fees, salaries invoices for national staff, declarations and provided overviews
  • Developed and implemented financial, administrative and IT systems and procedures including control mechanisms, in compliance with those at head quarters (HQ), the Oxfams and external donors
  • Ensured the management information systems were updated and prepared the field office input for internal monitoring with HQ (the Balance Score Card)
  • Coordinated the administrative organization of the Country Office, and ensured that business service delivery met expected quality standards. Ensured delivery of efficient day-to-day administration and general support
  • Responsible for the support and administrative staff of the Oxfam Novib staff in the Field Office, which meant to matrix manage the staff on a day to day to basis. This included having work meetings, contributing to the yearly performance interviews, co-coordinating and advising on the recruitment and selection procedure for new staff, and team building
  • Liaised with peers from Oxfam Great Britain to advise and implement the Oxfam in Nigeria Country Leadership Team decisions on shared services (staff, office, IT, logistics) and related SMS coordination and ensured and developed cost efficiency & led the joint office management committee of Oxfam in Nigeria
  • Reviewed and analyzed Oxfam Novib’s Country Office’s compliance with all local laws (e.g. tax registration and labor laws) and all leases
  • Ensured good record keeping of all contracts concluded by the Country Office
  • Carried out (un)expected internal financial audits
Coordinator Management Accounts
WaterAid
February 2012 - December 2012 (11 months)
  • Supported the designing, installing, implementing and maintaining adequate accounting and internal control systems
  • Participated actively in three years budget and planning processes for WaterAid and partners and led in central cost (National Office) budget
  • Facilitated the process of ensuring that approved organization budget for the following year were duly prepared and uploaded into the SUN accounting system
  • Prepared monthly and quarterly management accounts for Country Management Team (CMT) and other stakeholders
  • Proactively led and took charge of the process of Budget reviewing and accordingly prepared forecast for the midyear report
  • Coordinated the preparation of Annual Finance and Statutory Reports
  • Carried out quality control checks by ensuring that:
    • Donor agencies’ financial reports were timely, correctly formatted and contained relevant entries
    • Payment of invoices and other requests were timely and in accordance with WaterAid policies and procedures
    • Effective and efficient management of cash and bank accounts
    • Valid input data were entered into the accounting systems
    • Remittances of statutory returns were made to the relevant authorities
  • Provided support to Fundraising and Donor Relations Manager, Finance Officer and Partner Finance Officer (as maybe necessary) and led in audit processes both internal and external for WaterAid and projects
  • Highlighted as part of monthly management accounts key audit recommendations for implementation
  • Prepared monthly payroll variance control report and ensured salary was paid at stipulated date in WaterAid policy
  • Coordinated preparation of weekly treasury position (Cash/Bank balances)
  • Monitored cash flow from various donors and informed management of the financial status
  • Provided capacity building to finance and non-finance staff of WaterAid and partner organizations
  • Made regular visits to the project sites and partners to ensure quality
    in all aspects of finance management
  • Supported the continued training/support of finance staff on the new global accounting systems (GAS) to enable the proper use of the accounting system (SUN) to deliver quality report and analysis for good decision making
  • Processed inter-Country Program transactions and ensured such was posted immediately the information was received
  • Led in SUN data base maintenance including daily data base back up
  • Donor experience included USAID, EC, HSBC and Bill and Melinda Gates Foundation
  • Attended/represented WaterAid in local and international conferences and workshops
Donor Contracts and Fundraising Coordinator
WaterAid
January 2010 - January 2012 (2 years 1 month)

· Participate in the preparation of annual and multi-year budget for the Country Programme

· Responsible for negotiation and administration of contracts and legal documents

· Assist in financial monitoring of contracts and development of expenditure reports

· Assist in building the capacity of WaterAid Nigeria staff and partners on financial management and procurement procedures in relation to WaterAid and donor financial policies and guidelines

· Responsible for the preparation of donor financial and narrative reports in accordance with donor reporting schedule and format

· Assist Programme and Finance staff in understanding and conforming to specific donor requirements in all aspects of project design, implementation, management monitoring and reporting

· Identifying gaps, developing and implementing plans to ensure that the Country Programme and recipient partners have the requisite capacity to manage the funds so raised

· Develop and maintain donor funding matrix and reporting schedules and ensure that donor commitments are met completely, adequately and timely

· Ensure the maintenance of a consolidated and effective contract management system for the country programme

· Participate in the identification and selection of implementing partners for projects

· Initiate and coordinate all funding contracts from proposal development to monitoring and report writing

· Work with Regional Programme Officer and Programme Funding Manager in UK to identify suitable projects to offer donors and develop an annual schedule for preparation of such proposals in line with the target set within both the regional and country fundraising strategies

· Respond in a timely manner to any reasonable request or further responses to donors from the Regional Programme Funding Officer, Marketing Department, Programme Funding Manager and Policy and Education Department in WaterAid UK office on the development of annual fundraising plans and the allocation of programme work to different donor target groups

· Donor experience included USAID, EC, UNICEF, UNILEVER, UN HABITAT, GIBSON Foundation, HSBC and Bill and Melinda Gates Foundation

· Assist WaterAid Nigeria and project partners (NGOs, CBOs, Local Authorities and Government agencies) to develop and implement their fundraising strategy to meet the ongoing needs and strategic focus of WaterAid Nigeria

· Participate in the development, implementation and review of the Country Strategic Plan

Finance and Administration Manager
Stakeholder Democracy Network
October 2007 - December 2009 (2 years 3 months)
  • Designed and implemented a robust financial and administrative strategy and systems that ensured efficient and effective operations and achievement of organization objectives.
  • Successfully installed QuickBooks accounting software and trained finance staff on its application and this had ensured efficient and effective processing of financial transactions and preparation of timely reports.
  • Successfully carried out the mandate of organizing the office and staff to ensure smooth operation and cordial working relationship among staff which was not in place before joining the organization.
  • Successfully managed donor contract relations including DfID, CORDAID, Foreign Commonwealth Office of British High Commission and Embassy of Netherland.
  • Led in the preparation and monitoring of annual budget, providing timely budget reports to the budget holders and collating variance explanations for submission to UK office
  • Coordinated the preparation of monthly cashflow forecast and ensured that there was adequate fund for project implementation and office administration
  • Successfully led in the preparation of timely and accurate monthly, quarterly and yearly financial reports to the management and donors
  • Monitored budgets and financial reports of partners to ensure compliance with programme objectives and financial systems strengthening

· Provided training to staff and partners on financial management and reporting in relation to SDN and donor policies and guidelines

· Managed logistics including negotiation and administration of contracts and legal documents and administration (Human Resources and IT troubleshooting) systems

· Carried out internal auditing that ensured strong system of internal control and that adequate audit trails were in place for all transactions

· Coordinated external audits in accordance with General Accepted Accounting Standards and responded to audit queries

· Ensured organisation’s compliance to applicable laws and regulations especially taxation compliance, insurance maintenance, labour relations etc.

· Active participation in the strategic plan development, implementation and monitoring

· Successfully line managed finance, administration and IT staff and supported them in setting their performance objectives and also carried out their mid-year and annual performance appraisals

· Acted as Country Representative for six months before the recruitment of a substantive office holder

Finance and Administration Manager
Oxfam GB
September 2005 - September 2007 (2 years 1 month)
  • Coordinated and managed all financial, administrative, human resources and information technology functions of the organization
  • Coordinated the annual budgeting process within the parameters and timetable given by the Regional Management Centre, monitored the budgets and provided information on budget performance to the budget holders with a view to advising on variances and corrective measures
  • Reviewed, updated and implemented Oxfam GB Accounting Manual to take into cognizance the Nigerian context
  • Successfully managed donor contract relations including DfID and British High Commission
  • Successfully led in the preparation of timely and accurate monthly, quarterly and yearly financial reports to the management and donors
  • Successfully coordinated budget proposal development to European Commission (contract amount about Euros 1 million)
  • Successfully coordinated staff salary review and implementation
  • Coordinated contracts negotiation and administration and legal documents
  • Ensured appropriate systems of internal controls pertaining to all aspects of the financial operations including internal audit were in place and operational
  • Ensured compliance with all applicable laws and regulations including taxation compliance and insurance maintenance
  • Ensured the application of sound financial management procedures by staff and partners
  • Participated in the development and implementation of the country strategic and operational plans
  • Provided training to staff and partners in financial management and planning, particularly with regard to Oxfam and donor policies and guidelines
  • Ensured effective and efficient partner financial management through assessments, monitoring and follow up visits
  • Worked with auditors and Regional Office to implement and improve administrative and financial practices and procedures
  • Coordinated the external audit of Oxfam GB accounts
  • Successfully line managed finance, administration and IT staff and carried out their mid-year and annual performance appraisals
  • Served as Acting Country Programme Manager when so delegated.
Programme Accountant
Partnership for Transforming Health Systems in Nigeria
March 2005 - August 2005 (6 months)
  • Coordinated and managed all financial matters of PATHS Nigeria Programme
  • Ensured maintenance of adequate and accurate record of financial transactions
  • Provided technical support in the preparation of budgets and work plans
  • Provided management with accurate and timely financial information for decision making
  • Coordinated the preparation of organization-wide monthly cash flow needs
  • Ensured prompt and adequate monthly, quarterly and yearly financial reporting to the donor
  • Developed and implemented Finance Manual for the organization and supported the Office Manager in the development of Administrative Manual
  • Assisted and supported the Office Manager in keeping accurate and up-to-date assets register and in negotiation and administration of contracts and legal documents
  • Designed, implemented and regularly reviewed internal control systems on assets and accounting systems and procedures
  • Provided support to the UK Business Manager to ensure effective monitoring and management of the work plans and budgets
  • Kept the UK Business Manager updated with major developments that may affect the financial situation of the programme or have an important effect on forecasts
  • Provided capacity building in financial management and reporting to staff and partners
  • Participated in field assessment, monitoring and follow up visits to partners to ensure effective and efficient financial management and reporting
  • Successfully line managed finance staff and carried out their mid-year and annual performance appraisals
  • Participated in the development of Programme-Wide Strategic Plan, Policies and Procedures
Project Accountant
Catholic Relief Services
May 2004 - March 2005 (11 months)
  • Assisted the Finance Manager with the development and institutionalization of improved sustainable financial policies and practices
  • Assisted the Finance Manager in the financial management and reporting of USAID, AidsRelief and Faustina Fund funded projects
  • Supported the Finance Manager to ensure that the process of all financial transactions for the assigned funds and projects are maintained, analyzed and reconciled within the timeframes prescribed by CRS financial policies and procedures as well as donor financial requirements
  • Participated in the preparation of monthly, quarterly and yearly financial reports
  • Participated in budget preparation and monitoring, provided budget holders monthly budget performance report and supported them in dealing with the variances
  • Provided accurate and timely supports to the program managers in ensuring that financial information was completely understood by them
  • Ensured the accuracy of financial aspect of the project monitoring and fully understanding of the terms of contract and all financial obligations
  • Ensured that all reports to donors, CRS/HQ and internal documents were produced accurately and on timely basis
  • Assisted Program Managers in carrying out the financial grant worthiness of the project partners
  • Provided capacity building to the staff and partners on financial management and donor contract management
  • Participated in field assessment, monitoring and follow up visits to partners to ensure effective and efficient financial management and reporting
  • Advised program managers on the issue of budget comparison, project balances and when financial attention was needed
  • Participated in the development of Program-Wide Policies and Procedures
Chief Accountant
Nigeria Institute of International Affairs
June 1996 - April 2004 (7 years 10 months)
  • Overall supervision of the Finance and Accounting functions
  • Developed a sound financial strategy and comprehensive financial controls
  • Coordinated the preparation of annual budgets and participated in the defense of the budget at the Federal Ministry of Finance
  • Developed tools and mechanisms for effective and efficient monitoring of annual budgets
  • Ensured the effective financial recording and reporting system including the finalization of annual statutory accounts
  • Managed the Institute’s day-to-day cash flow including provision of rolling cash flow forecasts
  • Participated in contracts negotiation and administration through membership of purchase committee
  • Developed and managed improved accounting systems and provided accurate and timely management information for effective management decision making
  • Reviewed and updated the Institute’s financial policies and procedures as and when required
  • Maintained effective and efficient stock control systems and up-to-date fixed asset register
  • Successfully managed and provided reports on Ford Foundation and Friedrick Elbert Foundations’ funded projects
  • Managed taxation and provided taxation reports to the relevant tax authorities

· Coordinated the Institute’s statutory audit of accounts and responded to queries arising from the audits.

· Successfully supervised finance staff and carried out their mid-year and annual performance appraisals

Internal Audit Manager
Tropical Fire Prevention Services Ltd
September 1990 - May 1996 (5 years 9 months)
  • Provided key audit support for strategic development
  • Prepared annual audit program for the Managing Director approval
  • Ensured the company's policies and procedures met the highest possible standards
  • Ensured the company had adequate cost effective and well documented internal controls, financial records and accurate management information
  • Carried out periodic inspections aimed at ensuring that policies, procedures, regulatory matters etc were strictly adhered to and prepared reports for the Chief Executive
  • Supported staff in understanding the financial policies and procedures of the company
  • Supervised and motivated staff for efficiency and effectiveness of operations
Youth Corper
Allied Bank of Nigeria Plc
March 1989 - April 1990 (1 year 2 months)
  • Recorded and balanced daily current and savings accounts transactions
  • Wrote bank drafts and other instruments for customers
  • Appraised loan requests for management decisions
  • Evaluated and monitored projects to ensure adherence to loan agreements
  • Opened Current and Savings accounts for potential customers
  • Daily reconciliation of manual and computer ledgers