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Front desk officer
Job Type: Full-Time

Education

From 0 to 2005
Lagos City Polytechnics
No added languages

Experience

Secretary/Sales rep
POly Products PLc
January 2002 - June 2008 (6 years 5 months)
  • Reporting to the MD and CEO
  • Handling personnel matters
  • Responds to immediate requirements within procedure
  • Preparing computerized importation documents e.g Form ‘M’, Insurance Certificate, Letter of Credit, etc and getting them approved from the Bank
  • Preparing of computerized Form ‘A’ for Business Travel Allowance (BTA)
  • Exercising the roles of a public relation officer
  • Uses standard administrative techniques to co ordinate own work
  • Helping in banking transactions
  • Preparing minutes of meeting
  • Assuming other secretarial duties
  • Follows standardised processes and provides administrative support in line with normal business functioning
  • Delivers on daily production standards and adheres to service and quality standards
  • Provides an indirect service to customers and intermediaries
  • Manage the day-to-day administration of the assigned CEO’s office and diary
  • Develop and maintain an efficient documentation and filing (electronic and hard) process
  • Write minutes of meetings and produce memos of such for review, Manage sensitive matters and information regarding peculiar issues within the department, Handle assigned CEO’s internal and external designated correspondence
  • Collate monthly activity reports from the different units within the assigned department for the CEO’s review, Process all requisitions for the assigned CEO’s office.
  • Ensure and coordinate relevant and adequate logistics for the assigned Executive and other events connected to the assigned Executive’s office.
  • Make efficient travel arrangements for the assigned Executive’s office.
  • Typesetting of mails both internal and external
  • Exercising the roles of the public relation officer
  • Preparing of invoice and cash memo with the use of tally accounting
  • Preparing of customers’ ledger accounts
  • Updating and reconciling of customers balances
  • Preparing of daily stock report
  • Assisting in the customer relations