Providing support to the HR team and working closely with the HR advisors and managers on matters relating to the employment relationship.
Setting up employee files and maintaining electronic and hard copy of employees’ personal records.
Managing the HR system, ensuring it is updated as required and compliant with agreed audit requirements.
Processing of any changes to employee personal information during their life cycle with the company.
Producing all relevant new starter documentation including offer letters and statement of terms and conditions.
Processing information for leavers by acknowledging resignation, ensuring leaver forms are processed and arranging exit interviews.
Drafting routine correspondence and document templates (e.g. forms, letters, checklists, spread sheets, emails etc.).
Supporting line management on disciplinary, grievance and absence related issues
Understanding of HR procedures and key legislation in relation to maternity, paternity, family friendly policies, holidays, disciplinary procedure and absence review meetings.
Working with the HR team on the delivery of specific projects, taking into consideration cost and time implications.
Provided effective leadership and direction for the administrative unit.
Responsible for the overall management of the office.
Prepare and implement a maintenance schedule for all office equipment.
Maintain a directory of service providers and constantly measure their performance with a view to from time to time replace those whose service levels are adjudged inadequate.
Preparation and implementation of a yearly budget for administrative services.
Petty cash disbursement and maintenance of financial records for monthly expenditure.
Responsible for managing the process of company website change and design whilst reporting to the MD
Responsible for website content management and publicising company website whilst liaising with web developer and IT consultant.
Send advertorials for available positions and prepare shortlist of appropriate candidates, contact prospective employees and schedule interviews.
Ensure that new employees are given a proper induction and relevant tools required for their jobs.
Source relevant training courses for staff.
Write weekly and monthly reports of all HR and administrative activities focusing on areas to be improved on
General office management, including record keeping, letter writing and documentation.
Correspondence with clients.
Assisted in recruitment campaigns, sent advertorials for available positions and prepared shortlist of appropriate candidates.
Contacted Prospective Employees scheduled and conducted interviews.
Responsible for preparing monthly payroll.
Conducted research for policies under review.
Provided information and research services to Senior Executive Course Participants and Senior Research Fellows.
Catalogue books and other research materials according to standard institutional practices.
Maintain records and prepare reports and correspondence related to the work.