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Temitope
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Office manager/human resources officer 150 000
Job Type: Full-Time

Education

From 0 to 1999
Grace Institute of Secretarial and Management Studies
From 0 to 2012
Advanced Learning Interactive System Online (Alison ) Galway, Ireland • Certificate in Fundamentals of Human Resources • Diploma in Human Resources
From 0 to 2014
University of Lagos Akoka, Lagos
No added languages

Experience

Office Manager
British Education Consultants Limited
January 2012 - Present Day (5 years 6 months)
EXPERIENCE Jan 2012 – date British Education Consultant Limited Igbosere, Lagos Office Manager Office Administration and Management • Organise and coordinates all the administrative activities that facilitates the smooth running of the office. • Assessment, selection and recruitment of staff • Ensure the smooth running of Telecommunications, reception services, internet. mail dispatch, generator maintenance. • Liaise with vendor and suppliers of services and products to the company. • Corresponds with management on decisions on recruitment, projects and training • Prepares and issues correspondences, document, invoices and receipts. • Prepares monthly payroll and appropriate wage, income tax payments deductions and ensure they are paid in timely manner • Maintains staff contracts and personnel files • Manage and control office expenditure within agreed budgets • Provides support in the organisation of training and seminars • Briefing to staff members on general administrative matters; provision of advice and administrative support • Coordinates arrangements for staff identity card, complimentary cards, mobile phones etc • Payment of salaries, bills and Taxes. • Makes travel arrangements: book flights and ticketing when necessary • Daily maintenance of Director’s diary and scheduling of appointments • Coordinates the renewal of License and Insurance cover of official vehicles • Recruitment of new staff and dismissal of non-performing staff • Ensures an up-to- date candidates & clients databases • Maintains in-office calendar, keeping track of schedules/appointments with Clients and service providers. • Scheduled and Supervised training of new staff • Follow up on clients and ensures necessary document are signed and properly filed. • Follow up on payment of appropriate fees and ensures company’s account is credited Recruitment Management • Manages clients recruitment project • Conduct preliminary interviews to access the suitability of candidates for job • placements • Organising interviews for candidates as requested by client • Offering advice to both clients and candidates on pay rates, training and career progression • Preparing cv’s and correspondence to forward to clients in respect of suitable applicants • Receiving and reviewing applications, managing interviews and shortlising candidates for job request • Completing a search of the candidates database to find the right person for employer’s vacancy • Headhunting- identifying and approaching suitable candidates • Advertising vacancies appropriately by drafting and placing adverts in a wide range of media (E.g. Newspaper, Website etc) • Manage the scheduling of all interviews between candidates and clients and providing feedback • Develops and implement marketing strategies to schools and relevant organisation • Attend and took minutes of meetings with the Clients. • Liaises with and supervise resource persons and contractors • Coordinates and ensure payment and registration of trainees. • Ensures that all materials and training resources are available, prepared and sufficient • Writes weekly and monthly report to the management Client and Candidate Management • Liaised and visiting clients for different projects. • Interacted directly with the clients to get feedback for candidate’s submittals • Contacted clients for employment offers and contracts • Client and candidate Management • Understanding client’s requirement clearly in terms of job profile, years of experience, duration and compensation benefits
Client Service Executive
British Education Consultant Limited Igbosere, Lagos
March 2008 - December 2011 (3 years 10 months)

           

  • Developed a detailed understanding of individual role requirements and ensured that candidates put forward were of appropriate quality.

·         Completed teacher registrations and ensured that all vetting procedures are adhered to stringently.

·         Arranged interview with client – telephonic and personal

  • Conducted professional interviews to assess suitability of candidates for job requirements.
  • Liaised and visited clients for different projects.
  • Interacted directly with the clients  to get feedback for candidate’s submittals
  • Contacted  clients for employment offers and contracts
  • Sourced for  CVs of academic and non academic staff
  • Client and candidate Management
  • Understanding client’s requirement clearly in terms of job profile, years of experience, duration and compensation benefits 
  • Recruit, select and prepare candidate on interview skills and job placement
  • Advise job applicants of the outcome of their applications.
  • Provided support and advice, as well as regular feedback, to teachers/support staff, regarding school expectations, routines, as well as ethos, to ensure that a professional work ethic is maintained.
  • Deputised  for the manager, made decisions and delegated work to others in the manager's absence
  • Increased and strengthened working relationships with schools through regular visits and phone communication.
  • Maintained  client’s and candidate’s database and updated it at regular interval
  • Paid  staff salaries in absence of the Manager
  • Prepared monthly payroll
  • Maintained accurate records regarding job vacancy information and updated information on the company’s database.
  • Being involved in decision-making processes
  • Recruited and trained junior staff and delegate their work to them.
  • Assisted with marketing duties which in turn increased client base.
  • Counsel candidates  on career move and improvement
  • Managed the Director’s Office and ensure that it was tidy always
  • Printed workshop certificate
  • Created participant list associated date
  • Ensured participant registration processing
  • Communicated with participants regarding their participation and requirement
  • Organised logistics related to in house tea break and catering facilities
  • Prepared and distributed all printed and digital documents
  • Ensured availability of technical assistant during  training
  • Assisted in ordering of stationery to be purchased locally
  • Set up training  room and  equipments such as projector, projector screen and training material
  • Prepared training handout with PowerPoint Point slides.

·       Prepared appropriate event package include name tag, binders with event logo, pen

     and note books.

Secretary/ Front Desk Officer
British Education Consultant Limited Ikoyi, Lagos
August 2005 - February 2008 (2 years 6 months)

   

a. General reception duties

·         Acted as the first point of contact by answering all incoming telephone calls, and

receiving visitors, dealing with deliveries, couriers and other services

b. Office Administration

·         Maintained office administration and internal communication systems –

including paper and electronic filing systems and protocols;

·         Managed and maintained/order office and kitchen supplies, stationery and office equipment and process payments for these;

·         Provided logistical support for meetings such as  room set-ups, catering, etc;

·         Liaised with  service providers and make recommendations for improving the existing services or changing the service providers;

·         Assisted in the general maintenance and upkeep of office equipment and offices to a high standard (with particular regard to common space);

·         Assisted the Operations Manager in maintaining staff records (on health and safety, annual leave, etc)

c. Provision of IT support (Microsoft environment)

·         Provided workstation and software support and advice to staff;

·         Worked and liaised with  external IT consultants when necessary;

·         Performed weekly back-ups of all data and retrieve information as and when necessary

Ordered new IT hardware and software and advised on opportunities for investing in IT infrastructure.

d. Information Management

·         Maintained paper and electronic filing system

·         Maintained and upkeep of databases and inputting information as required;

·         Maintained intranet, updating it regularly;

·         Managed internal information systems (bulletin boards, filing systems, etc.)

e. Other Duties

·         Assisted in bulk mail-outs from time to time;

·         Took minutes at internal meetings as required;

·         Supported induction of new staff;

·         Provided secretarial and administrative support for meetings; training and recruitment

·         Meeting administration and management

·         Performed other duties and tasks, as required in non-routine circumstances, from time to time.

 

Secretary /Administrative Assistant
Midrib Technologies Limited Lekki, Lagos
March 2003 - February 2005 (2 years )


·        
Reception Duties

·         Provided Secretarial, Administrative and Clerical support to Chief Operating Officer

·         Procurement of Office stationeries and computer consumables

·         Maintained  all filing system and ensured safekeeping of confidential materials

·         Organised mail, supplies, storage and other office facilities

·         Petty Cash Management

·         Meeting arrangement and management

·         Correspondence management

·         Generator Maintenance.

·         Marketed the company products  to prospective client

Secretary/Computer Operation
Shote and Company Surulere, Lagos
December 2000 - February 2003 (2 years 2 months)


·         Reception Duties

·         Received all incoming mails and distributed it accordingly

·         Provided Secretarial and administrative support to the Managing Partners

·         Data entry and management.

·         Scheduling of appointment, meeting and travelling arrangements.

·         Managed the Personal Account of the MD on the internet (E-banking)

·         Managed complex calendar.

·         Assisted in distribution of cheques to vendors

·         Typed correspondence, design letter head paper and staff Identity card.

·         Took dictation from MD and produced  mail able documents

·         Prepared  monthly payroll

·         Recruited, screened and recommended qualified staff to the Management.

 

Office Administrator
The Immaculate Consortium Oke Bola, Ibadan
December 1997 - March 1998 (4 months)

   Reception Duties

·   Answered a busy switch board phone system

·   Data-entry of information into the company data-base

·   Typed various correspondence

·   Handled petty cash of the company

·   Used Microsoft Word, Excel, PowerPoint on regular basis

·   Updated client details

·   ·Filing information as required

·   Sent out faxes

·   Responded to incoming mails

·   Meeting Management

·   Acted as a Public Relation Officer

·   Any other Office Administrative duties as were assigned