Gloria Nwadiutor
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Personal Assistant to the CEO’s
Job Type: Full-Time

Education

From 0 to 2005
Lagos State University, Ojo
From 0 to 1999
Lagos State University, Ojo
No added languages

Experience

Assistant Field Coordinator OCBA
Medecins Sans Frontieres Spain (MSF OCBA), Lagos Project
January 2011 - January 2013 (2 years 1 month)

 Supported with project planning and definition in MSF Spain’s Public Health and then Sexual and Reproductive Health Project in Makoko and Apapa Lagos State.

 Assisted the field coordinator with administrative aspects of project management (authorizations, agreements, local procedures, etc) and ensured the smooth running of the project

 Participated actively in emergency response at field level, contributing to assessments and activating and maintaining a functional contact network.

 Participated in the monitoring and evaluation of project performance and reorientation for the achievement of medical objectives, including surveys, analysis of medical indicators and evaluation.

 Have ensured the continuity of relationships between MSF; Spain and local actors / Authorities and partners and kept an updated list of contacts,

 Accompany or represent the field coordinator at meetings or professional appointments and translated discuss in such events both to and from the local language spoken (some times Yoruba).

 Carried out a periodical analysis on the humanitarian situation in the project areas to suggest appropriate responses to the needs of the populations.

 Contribute to the development of reports and other written materials for use in internal and external communication.

 Regularly updated key project working documents related to the context and security (maps, situation reports, news digests, Weekly Incident Report (WIR), context report for monthly sitrep, stakeholder analysis, contact lists and other networking tools, etc.)

 Participate in inductions and briefings for incoming national and international staff and visitors; including the development of written materials used in these inductions / briefings and trainings

 Participate in investigations and behavior committees in relations to staff conducts or misconducts, under strict confidentiality

 Participate in the updating of the project security guidelines in line with the organization’s general Security Policy and Management Manual.

 When required by the organization, collaborated with local security actors to resolve issues.

 Promoted MSF principles, internally and externally, and broadened the visibility of the organization.

Human Resources & Administrations Officer
Global Portal Services (GPS)
April 2008 - December 2010 (2 years 9 months)
  • Sourced, Interviewed & Recruited appropriate staff for identified positions in the organization
  • Ensuring that new staff received the right orientations, equipments, documents and on the job trainings to increase their productivity level
  • Reviewed and enforce staff regulations under the guidance of the Chief Technical Officer (CTO). Had improved on the existing standard ethics of operation for staff giving the organization a better outlook in terms of its human resources.
  • Prepared the monthly salary schedule for the three arms of the organization. Ensured that salaries were always on time, Enforced a cane and carrot approach to payments as a control measure for certain staff regulatory issues
  • Monitored and supervised the statutory deductions from staff salary by the accounts department and ensured that they are remitted as at when due.
  • Maintained, monitored and disbursed the company petty cash account. Successfully ensured that only relevant issues were attended to, thereby saving cost while ensuring availability of tools of trade for a progressive work force.
  • Reorganized and maintain the company’s Staff files and other records. Had ensured that documents were safeguarded with no record of misplacement or loss
  • Initiated a monthly general staff interactive meeting that enabled information sharing and cataloging
  • Assisted in marketing the company’s products and activities. Had contributed to additional income for the organization
  • Any other duty as were assigned
Personal Assistant to the Secretary-General / Administrative Officer
Nigerian Red Cross Society
March 2002 - March 2008 (6 years 2 months)
  • Maintain an effective and efficient administration of the Society’s Staff. Ensured that staff were at their duty post, that the compound and offices are clean at all times, and that the organization’s resources are used to maximum effectiveness
  • Maintained and updated the Society’s Staff files and other records and ensured that documents are safeguarded with no record of misplacement or loss
  • Developed and enforced local staff regulations under the guidance of the Assistant Secretary-General (Finance and Admin). Had improved on the existing standard ethics of operation for staff giving the organization a better outlook in terms of its human resources.
  • Maintained administrative briefing and support of all staff. Ensure that staff welfare, trainings, etc are attended to and avoided staff displease / discomfort
  • Responsible for the receipt and dispatch of general correspondences. Correspondences are always and timely attended to
  • Arranged flights and other transports, visas and accommodation for staff and visitors as required (all logistic arrangements). Have ensured at least a 90% success rate and avoided embarrassment for my organization.
  • Assisted to coordinate programmes meetings (Regional, Sub-Regional and Local). Ensured that programmes ran smoothly and avoided last minute embarrassments for the Organization
  • Assisted in the production of narrative and financial reports and budgets for donors / programmes.
  • Ensured proper maintenance and function of the Society’s vehicles, telephone lines, and other equipments. Saved the organization much funds relating to misuse and mismanagement of equipments
  • Served as liaison officer in the Lagos office. Attended to issues, meetings and other events on behalf of my office.
  • Responsible for hiring out the Society’s hall. Ensured that dates were not conflicting and the right payments made to accounts department to provide additional income for the office
  • Assisted in coordinating First Aid lectures / activities. Promoted the organizations public image during goodwill messages
  • Any other duty as was assigned