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Rachel
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Secretary to the MD/CEO 180 000
Job Type: Full-Time

Education

From 0 to 2010
University of Lagos, Akoka
From 0 to 2004
Delta State University, Abraka, Delta State
From 0 to 1999
Uriapele Secondary School, Sapele, Delta State
No added languages

Experience

Admissions Officer
Coventry University, United Kingdom, West & Central Africa, Nigeria office
October 2011 - Present Day (5 years 5 months)

Responsibilities:

  • Report to Operations Manager
  • Responsible for new employee induction, orientation and training
  • Input data and process enquiries and applications for West Africa region ensuring that any resultant queries are acted on and closed within agreed timescales
  • Responsible for ensuring students admissions details are accurately recorded on various university computer systems throughout the year including confidential information
  • Responsible for Lagos Office applications (Direct and UCAS) making appropriate admissions decisions on the applicants suitability for the course within defined turnaround times
  • Act as the day to day liaison point for potential students and their agents regarding admissions enquiries – ensuring a timely response to questions and thorough follow up of all information requests
  • Assist with the production and dispatch of offer and referral to on-campus provider (CEG). Processing online applications and communicate with applicants regarding further information and results
  • Responding to ad hoc queries from applicants and agents. Responding within agreed timescales by the most efficient and appropriate medium
  • Maintaining up to date filing systems for hard copy applications
  • Provide occasional support in other areas of International operations including attendance at recruitment events and welcome events
  • Raise proactive issues with managers, identify practical solutions to complex and diverse admission issues, and recommend appropriate action plans

Accomplishment:

Quick turnaround time of responding to queries and processing of applications. 70% conversion of applications to admissions compared to previous low turn around. Part of the team that kick-start West & Central Africa office- 100% successful administrative running so far

Executive Assistant/ Secretary to the MD
Vectis Capital Nigeria Ltd
April 2009 - June 2010 (1 year 2 months)

Resposiblities:

  • Handle scheduling of all partners in the organization
  • Interact with Deloitte, KPMG, Udo Udoma Bello Osagie law firm with regards to payment, financial reports, term sheets etc
  • Tracking of expenses related to petty cash, salaries, all vendors for internet, phones, etc
  • Maintains a database of addresses, phone and fax numbers of MD, Limited Partners, other Agencies, clients, Vendors and other important addresses etc
  • Act liaison role between Nigerian office and Athens office and ensures accurate and regular dissemination of information
  • Perform travel arrangements for all partners such as hotel, airline, per diem in various countries
  • Schedules and coordinate quarterly meetings for Limited Partners, Stakeholders, Business and ad hoc events
  • Arranges meetings and organizes the logistics of official receptions given by the MD
  • Prepare detailed checklists for conferences, investment committees, limited partners committees
  • Assists in the dissemination of information, acting as contact point with partners, other organizations and clients
  • Obtaining Nigerian Visas for foreign investors coming into Nigeria
  • Maintaining administrative and clerical systems using Excel, Microsoft word, Outlook and PowerPoint
  • Assist in carrying out research and collating materials on some sectors (Cassava, diagnostic health, etc) for the MD’s use
  • Taking dictations, taking notes during meetings, presenting general assistance with presentation and writing letters and reports
  • Liaising with banks for statements, wire transfers, foreign currency transfers etc
  • Prepare petty cash report at the end of every month
  • Prepare the monthly ledger of expenses to Athens
  • Process reimbursement due to the MD
  • Provide information to Deloitte accountants to prepare Vectis Nigeria Reports (NAF & WAAF)
  • Screening telephone calls, enquiries, requests, incoming mails, faxes and handling them when necessary
  • Organizing and storing paperwork, documents and computer-based information

Accomplishment:

Successfully obtained Nigerian Visas for expatriates coming to work in my organization

100% error free hotels and flights booking for both local and international staff as well as consultants

Customer Relation Executive
Med-In Specialist Hospital
January 2007 - April 2009 (2 years 3 months)

Responsibilities:

  • Liaising with a wide variety of individuals, organizations and health maintenance organizations (H.M.Os) and other staff
  • Responding and proffering solutions to enquiries from individuals and organization as related to the company’s tariff and what they are covered for
  • Negotiating and completing contracts with individuals and H.M.Os
  • Marketing and winning new deal
  • Dealing with incoming emails ,telephone calls and replying them when appropriate
  • Making of bill with rapt detail and attention
  • Taking records of daily bills
  • Acting as a public relation/business development officer

Accomplishment:

Alerted management about some HMOs ill tariff and was able to renegotiate a new deal

English Teacher
Emure Model High School
September 2005 - August 2006 (1 year 1 month)

Resposibilities:

  • Taught English Language
  • Organized extra-curricular activities for the students

Accomplishment:

70% success in West African Certificate Examination by my students

Personal Assistant to the Barrister
Omoraka Chambers, Sapele, Delta State
March 2005 - September 2005 (6 months)

Responsibilities:

  • Organizing and ensuring that the barrister is well prepared for briefs
  • Organizing and storing paper work, documents and computer based information
  • Organizing the Barrister’s schedule and booking of appointments
  • Screening telephone calls and handling them if not to escalate to the barrister
  • Compiling data and proof reading
  • Responding to enquiries based on briefs and acting as a spoke person
  • Making enquiries to be sure brief proceedings will hold at court