How to Plan Your Work Day Effectively

16.12.2013 178

Did you ever have situations when you lacked time to complete all the necessary affairs? Or you wonder how your colleague manages to do all the necessary work and does not complain about tiredness or workload? In fact the banal planning of the workday is the way to solve your problem. It should be noted that every third employee neglects this good skill. Nevertheless, the effective organization of working time is the first step toward building a successful career.

Realize the importance of planning

If the planning of the working day is not about you, it is necessary to train this skill, especially if you want to take a leadership position. Time management helps increase productivity effectively and accelerates the implementation of the necessary tasks.

First, the proper organization of time allows you to not forget or do not miss important things. Sometimes the human memory can fail and put the employee in a very awkward position. Unlikely your clients or employer will be pleased with missed deadlines or failure to comply the essential requirements.

Secondly, planning gives you the opportunity for the efficient distribution of working hours. This skill will not only develop self-discipline, but also help to avoid performing unnecessary affairs and systematic reworking. Also reducing the load will be good for the worker in order to focus on the responsibilities and to change the attitude to work for the better.

Do not miss the details

Start with the fact that all the things that need to be completed within working day are desirable to be recorded. To do this, you can choose a simple diary or apply the benefits of modern technology and use special computer programs.

Write down everything you need to do in a few hours - from sending e-mail through to reporting for the management. One of the main tasks both the novice specialist and experienced employee is to convince the employer in your professionalism and that you can be relied upon at any time. Effective planning and time allocation significantly affect the formation of a positive reputation and future career in this company.

Make a to-do list

Many employees, who are learning to effectively manage their time, make a major mistake that incorrectly draw up a list of affairs. Remember that the basic principle of such a list is the opportunity to translate it into reality. 

After compiling a list it is desirable to determine what goals are priorities. At first highlight the primary task (drawing up of contracts, own projects, business meetings, greetings), and then go to non-urgent and less important points. Designate time to complete each assignment - for example, select a period when you will be less busy to compile a report. Do not be put off by the large volume of affairs - just divide them into several small ones.

Be sure to make a list in advance. Some employees prefer to do it in the evening, but it is best to leave this activity for the morning - maybe some circumstances will swap or you will recollect something important while driving to work. Stick to the punctuality and try to avoid delays not to cause discomfort to yourself and your colleagues.

Leave the time to rest

Review again the plan of your working day carefully – is there a minute for lunch or just for a cup of coffee? Time management are coined primarily to accelerate the implementation of affairs and to liberate more free time. Periodic rest is necessary for good working capacity and further qualitative performance of job duties.

Be in the right mood

Try to organize your working time with responsibility and stick to your own plan. Often there are situations when you get requests from colleagues for help in their affairs during working day. Nevertheless, learn to allocate priority tasks and refuse, especially if you see that the co-worker is quite able to cope on his/her own. Do not be afraid that you will be offended or discussed - correctly and in time refusal will help not to be distracted in the future.

Be flexible

Be prepared for unexpected situations - for example, you can get new and unplanned assignments from the management or you will have to leave urgently for the important negotiations with the client of the company. Learn how to adjust your plan - this will help not to panic in case of other important things in the future. For example, some consultants on time management advise to leave 30-40% of free time for just such sudden circumstances.

Spend your time usefully

If you really want to achieve success in the career field, forget about those nice things that will distract you from work and take a lot of time - gossip with colleagues, social networks, online games, etc. Use these minutes to the benefit of yourself and the management will notice your professional aspiration.


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